Taskfit PRO · Project

Smart Task Management Software That Auto-Tracks Time and Organizes Files for SMEs

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Imagine you're juggling ten different client projects at once. Every time you switch tasks, you waste minutes hunting for the right files and folders, and you have no idea how much time you actually spent on each one. Taskfit PRO is a background app that gives each task its own desktop — click once to switch, and all your relevant files appear instantly. It silently tracks every minute you spend, so at the end of the week you know exactly where your time went without filling in a single timesheet.

By the numbers

EUR 1,402,450

EU contribution for commercialization of Taskfit PRO

Hundreds

Existing users locally and internationally before EU-funded upgrade

Industry partners in consortium (100% SMEs)

2009

Year BaseWalk was established

2010

Year first Taskfit prototype was piloted

The business problem

What needed solving

Companies — especially SMEs — waste significant time every day switching between tasks, hunting for scattered files, and manually logging hours. This leads to lost billable time, poor project visibility, and business decisions made without reliable real-time data on how resources are actually being used.

The solution

What was built

Taskfit PRO: a background Windows application that auto-tracks time per task, provides a dedicated desktop workspace for each project with instant file access, and manages clients, projects, and tasks in a unified system. Deliverables include a full Users Guide (installation, configuration, operations) and an Experts Guide with integrator troubleshooting.

Audience

Who needs this

Consulting firms and agencies billing clients by the hourSoftware development shops managing multiple concurrent projectsArchitecture and engineering studios with parallel design workFreelancers and solopreneurs juggling many clientsProject-based SMEs needing real-time visibility into time and resource allocation

Business applications

Who can put this to work

Professional Services & Consulting

SME

Target: Small and mid-size consulting firms, agencies, and freelancers who bill by the hour

If you are a consulting firm dealing with inaccurate time tracking and lost billable hours — this project developed a background desktop application that automatically registers working hours per task and organizes all related files into dedicated workspaces. With hundreds of users already tested locally and internationally, this means fewer missed billable hours and zero manual timesheets.

IT & Software Development

SME

Target: Software development agencies managing multiple client projects simultaneously

If you are a software agency dealing with constant context-switching between client projects — this project developed a task management tool where each project gets its own Windows desktop with all related files instantly accessible. Switching between projects takes a single click, eliminating the time wasted searching through irrelevant folders and files.

Architecture & Engineering

SME

Target: Small engineering or architecture studios handling parallel design projects

If you are an engineering studio dealing with scattered project files across dozens of folders and no clear picture of time spent per project — this project developed a unified system that ties clients, projects, and tasks together with automatic time registration. The tool provides real-time data for business decisions without requiring any manual data upload.

Frequently asked

Quick answers

What does this software cost and how is it licensed?

The project received EUR 1,402,450 in EU funding to develop Taskfit PRO on top of the existing commercial Taskfit product. Based on available project data, specific pricing or licensing terms are not disclosed. The coordinator BaseWalk is a commercial company, so a subscription or per-seat license model is likely.

Can this scale to larger teams and enterprises?

The project was specifically designed for SMEs and has been tested with both large and small companies. Based on the objective, the system had hundreds of users locally and internationally before the EU-funded upgrade. Cloud computing expertise was added through partner Nuage to support scalability.

Who owns the intellectual property?

The IP is held by BaseWalk, the Hungarian SME that created the original Taskfit software in 2009 and coordinated this project. As an SME-2 funded project, the company retains full commercial rights. Licensing or integration partnerships would need to be negotiated directly with BaseWalk.

Does it integrate with existing business tools we already use?

Taskfit PRO runs as a background Windows application with a small dashboard overlay. Based on the deliverables, an expert guide with a troubleshooting guide for integrators was produced, suggesting the system supports third-party integration. Specific compatible platforms are not detailed in the project data.

How mature is this — is it ready to deploy today?

The base Taskfit product has been commercially available since 2010 with hundreds of users. The PRO version was developed under this EU project which closed in 2017. User guides and expert/integrator guides were delivered, indicating a deployment-ready product at project end.

What kind of support and documentation is available?

The project produced two key deliverables: a comprehensive Users Guide covering installation, configuration, and operation with functionality examples, and an Experts Guide with advanced topics and a troubleshooting guide for integrators. This suggests structured onboarding and technical support resources.

Consortium

Who built it

This is a lean, commercially-focused consortium of 2 Hungarian SMEs with 100% industry participation and zero academic partners — a strong signal that the project was about bringing a product to market, not conducting basic research. BaseWalk, the coordinator, has been developing Taskfit since 2009 and brought in Nuage specifically for cloud computing expertise. The absence of universities and the SME-2 funding scheme confirm this was a commercialization play backed by EUR 1,402,450 in EU funding. For a business buyer, this means you would be dealing with a product company, not a research lab.

How to reach the team

BaseWalk Kft. (Hungary) — reach out via their website or through SciTransfer for a facilitated introduction

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Next steps

Talk to the team behind this work.

Want to explore whether Taskfit PRO fits your team's workflow? SciTransfer can arrange a direct introduction to the development team and help evaluate integration options.

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