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SONATA · Project

Smart Adaptive Office Systems to Improve Employee Health and Productivity

constructionTestedTRL 5

Imagine an office that changes its shape and feel based on who is using it. Instead of you struggling with a noisy room or bad lighting, the walls move, the glass tints, and the desks adjust automatically. It is like having a workspace that breathes and adapts to your needs in real-time.

By the numbers
16
consortium partners
3
real-world hybrid workplaces for testing
6
adaptive technology prototypes
The business problem

What needed solving

Open-plan offices are energy-efficient but cause worker dissatisfaction due to noise, lack of privacy, and poor lighting. Current 'smart' buildings fail because they don't address multiple risk factors at once or consider individual user preferences.

The solution

What was built

Six physical prototypes: electrochromic glass, lighting/HVAC controls, modular adaptive layers, kinetic acoustic ceilings, height-adjusting desks, and mobile robotic partitions.

Audience

Who needs this

Commercial office architectsSmart building automation companiesCorporate real estate managersOccupational health consultants
Business applications

Who can put this to work

Commercial Real Estate
enterprise
Target: Office building developers

If you are a developer dealing with high vacancy rates due to poor office layouts — this project developed a system of robotic partitions and adaptive ceilings that allows a single space to serve multiple conflicting needs. This increases the value of the square footage by making it truly flexible.

Corporate Wellness
SME
Target: Occupational Health and Safety (OSH) consultancies

If you are a consultancy dealing with worker dissatisfaction and health risks in open-plan offices — this project developed evidence-based recommendations and indicators to measure the impact of adaptive technology. This allows you to provide clients with proven ways to reduce health risks.

Smart Home/Office Tech
mid-size
Target: Building automation hardware manufacturers

If you are a manufacturer dealing with fragmented smart products that don't work together — this project developed an orchestrated system combining electrochromic glass, lighting, and kinetic ceilings. This provides a blueprint for integrating separate products into one coordinated health-focused system.

Frequently asked

Quick answers

What is the cost of implementing these adaptive technologies?

Based on available project data, specific pricing is not provided, but the project aims to ensure recommendations are cost-effective to implement.

Can this be scaled to large corporate headquarters?

The project is testing these technologies in three different real-world hybrid workplaces, suggesting a path toward industrial scale.

Who owns the IP or licensing for the robotic partitions?

Based on available project data, the IP structure is not specified, but the project involves 8 industry partners and 5 SMEs who are developing the prototypes.

Does this comply with building health regulations?

The project specifically involves OSH experts and building certification consultants to ensure the results meet health and wellbeing standards.

How long does it take to integrate these systems into an existing office?

Based on available project data, the project runs from 2024 to 2027, but specific installation timelines for end-users are not listed.

Consortium

Who built it

The consortium is heavily weighted toward commercial application, with a 50% industry ratio (8 industry partners, including 5 SMEs). This balance between 5 universities and 8 companies across 10 countries suggests a strong focus on moving research from the lab into actual building products.

How to reach the team

Contact the Katholieke Universiteit Leuven for technical details on orchestration.

Next steps

Talk to the team behind this work.

Contact us to connect with the 8 industry partners developing these adaptive prototypes.