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REFLOW · Project

Open-Source Tools to Help Cities Turn Waste Into Circular Business Opportunities

environmentPilotedTRL 7

Imagine six major European cities — Amsterdam, Berlin, Milan, Paris, Vejle, and Cluj-Napoca — each trying to stop throwing away materials that could be reused locally. REFLOW built digital tools and tested new business models that track where waste goes (plastic, wood, textiles, food scraps) and find ways to loop it back into local production. Think of it like a GPS for city garbage — sensors and blockchain track materials so businesses can grab what they need before it hits the landfill. Everything they built is open source, so any city or company can copy the playbook.

By the numbers
6
Pilot cities tested (Amsterdam, Berlin, Milan, Paris, Vejle, Cluj-Napoca)
28
Consortium partners across Europe
10
Countries represented in the consortium
EUR 9,794,935
EU contribution to the project
4
New circular economy business models created
32
Total project deliverables produced
The business problem

What needed solving

Cities generate enormous amounts of waste in plastic, wood, textiles, and food — but most of it leaves the local economy forever. Municipalities and businesses lack the real-time data and business models needed to capture, track, and monetize these material flows before they end up in landfills. Without tools to visualize what goes where and incentives to close the loop, circular economy remains a policy goal rather than a business reality.

The solution

What was built

The project delivered open-source pilot applications across 6 European cities, including sensor networks for tracking material flows, blockchain-based incentive systems for circular practices, data visualization dashboards for monitoring urban resource metabolism, and 4 new circular economy business models (Distributed Design Market, On-Demand System, Corporate Hacking, Corporate Pyramid). All 32 deliverables include documentation for replication by other cities and organizations.

Audience

Who needs this

Municipal waste management authorities looking to digitize material flow trackingRecycling and resource recovery companies seeking new feedstock sourcesSmart city technology vendors expanding into circular economy solutionsFab Labs and makerspaces wanting to connect with local material suppliersUrban planning consultancies advising cities on sustainability targets
Business applications

Who can put this to work

Waste management and recycling
mid-size
Target: Municipal waste management operators and private recycling companies

If you are a waste management company struggling to identify which material streams have commercial reuse value — this project developed open-source sensor networks and data visualization tools, tested across 6 European cities, that track material flows in real time. These tools help you spot profitable recovery opportunities in plastic, wood, textile, and food waste before materials reach landfill.

Urban planning and smart cities
enterprise
Target: City governments and urban development agencies

If you are a municipal authority trying to meet 2030 Sustainable Development Goals for circular economy — this project piloted 4 new circular business models across 6 cities with 28 partners. The open-source decision support tools and governance templates let you replicate proven approaches to re-localize production and optimize resource flows without starting from scratch.

Manufacturing and local production
SME
Target: Fab Labs, makerspaces, and distributed manufacturing SMEs

If you are a small manufacturer or makerspace looking to source materials locally instead of importing virgin resources — this project created blockchain-based incentive systems and a Distributed Design Market model tested in cities like Amsterdam and Berlin. These tools connect you directly with local material suppliers and waste producers, cutting procurement costs and transport emissions.

Frequently asked

Quick answers

What would it cost to implement these circular economy tools in our city or company?

The project had an EU contribution of EUR 9,794,935 across 28 partners and 6 pilot cities. All solutions are open source with documentation for replication, which significantly reduces adoption costs. However, sensor network deployment and blockchain infrastructure would require local investment depending on scale.

Can these tools work at industrial scale beyond pilot cities?

The tools were tested in 6 pilot cities (Amsterdam, Berlin, Milan, Paris, Vejle, Cluj-Napoca) covering different material streams — plastic, wood, agrifood, textile, and water. The open-source design and standard templates were specifically built so that other cities and organizations can replicate them. Scaling would depend on local data infrastructure readiness.

What is the IP situation — can we freely use these tools?

All pilot solutions are explicitly open source with full documentation provided for replication and adoption. Based on the deliverable descriptions, interested private and public organizations can freely adopt the tools without licensing restrictions.

Which specific material streams does this cover?

The project addresses waste, packaging, plastic, water, wood, agrifood, and textile flows. Each of the 6 pilot cities focused on specific material loops relevant to their local economy. The sensor networks and data tools are designed to be adaptable to different material types.

How does the blockchain component actually work for businesses?

The blockchain technology is used to incentivize circular practices in local ecosystems — essentially rewarding businesses and individuals for participating in material recovery and reuse. Combined with sensor data and geo-localization, it creates a verifiable record of material flows that builds trust between waste producers and material buyers.

Is this just research or are there real working prototypes?

This was an Innovation Action with 32 deliverables, including concrete pilot applications co-designed, tested, and implemented across 6 cities. The REFLOW Pilot Applications deliverable specifically describes systemic solutions including applications, tools, prototypes, and demonstrators that embed circular economy principles.

What regulatory frameworks does this align with?

The project directly targets the 2030 Sustainable Development Goals and EU circular economy objectives. The governance models and decision support tools were designed to align market and government needs, making them relevant for cities implementing EU waste directives and circular economy action plans.

Consortium

Who built it

The REFLOW consortium brings together 28 partners from 10 countries, giving it broad European coverage. With 5 industry partners and 6 SMEs (18% industry ratio), the consortium leans heavily toward research and public organizations (5 research bodies, 16 classified as 'other' — likely municipalities, Fab Labs, and civic organizations). The coordinator is Copenhagen Business School, which signals a strong business-model orientation despite being an academic institution. The relatively low industry ratio is typical for urban circular economy projects where city governments and civic labs drive adoption. For a business looking to adopt these tools, the diversity of pilot contexts (from Amsterdam to Cluj-Napoca) suggests the solutions were stress-tested across very different urban economies and governance structures.

How to reach the team

Copenhagen Business School (Denmark) coordinated this project. SciTransfer can help establish the right introduction to the team.

Next steps

Talk to the team behind this work.

Want to adopt REFLOW's open-source circular economy tools for your city or business? SciTransfer can connect you with the project team and help you evaluate which components fit your needs. Contact us for a tailored briefing.

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