BPR4GDPR · Project

Automated GDPR Compliance Toolkit That Rewires Your Business Processes

digitalTestedTRL 6

Imagine you run a company and GDPR says you must handle personal data in very specific ways — but your existing workflows were never designed for that. This project built software that scans how your business actually processes data, flags where you're breaking the rules, and automatically redesigns those workflows to be privacy-compliant. Think of it like a GPS for GDPR: it maps your current route, spots the wrong turns, and reroutes you — then keeps watching to make sure you stay on track. The whole thing runs in the cloud as a service, so you don't need to build anything yourself.

By the numbers

consortium partners involved in development

countries represented in the consortium

industry partners validating the toolkit

total project deliverables produced

demo deliverables with working prototypes

SMEs participating in the consortium

64%

industry ratio in the consortium

The business problem

What needed solving

Most companies built their IT systems and business processes long before GDPR came into effect, leaving them with data flows that violate privacy rules in ways that are hard to find and expensive to fix manually. When regulators come knocking, businesses scramble to patch individual issues without understanding how data actually moves through their organisation — leading to recurring violations, audit failures, and potential fines up to 4% of global revenue.

The solution

What was built

The project built a cloud-based compliance toolkit and a process re-engineering engine, each going through initial and final prototype stages (4 demo deliverables). The toolkit automatically discovers data processing workflows from system logs, checks them against GDPR rules using a policy engine, transforms non-compliant processes, and continuously monitors execution through process mining.

Audience

Who needs this

Data Protection Officers at mid-to-large companies struggling with manual GDPR auditsIT compliance managers at financial institutions handling cross-border customer dataHealthcare data platform operators managing sensitive patient informationE-commerce companies processing behavioral data across multiple EU marketsSoftware vendors looking to embed GDPR compliance features into their products

Business applications

Who can put this to work

Financial Services

mid-size

Target: Mid-size banks and insurance companies processing large volumes of customer data

If you are a bank or insurer dealing with thousands of customer data flows across departments and struggling to prove GDPR compliance during audits — this project developed a compliance toolkit with 20 deliverables including a process re-engineering engine that automatically discovers your data flows, checks them against GDPR rules, and transforms non-compliant processes before they go live. Built by a consortium of 11 partners including 7 industry players.

Healthcare IT

any

Target: Hospital management software vendors and health data platforms

If you are a health IT provider handling sensitive patient records across multiple systems and facing steep GDPR penalties for data breaches — this project built a cloud-based Compliance-as-a-Service platform that uses process mining to continuously monitor how patient data moves through your systems, automatically verifying that consent rules, data minimization, and right-to-erasure requirements are enforced across all 4 countries your platform operates in.

E-commerce and Retail Tech

SME

Target: Online retailers and marketing platforms collecting consumer behavioral data

If you are an e-commerce platform tracking customer behavior across websites, apps, and email campaigns and you need to manage consent, data subject access requests, and cross-border data transfers — this project developed a policy engine that automatically verifies your data processing models against GDPR requirements and rewrites non-compliant workflows. The toolkit was prototyped and refined through initial and final development cycles with 3 SMEs in the consortium.

Frequently asked

Quick answers

What would it cost to implement this compliance toolkit?

The project did not publish pricing or licensing costs. Since the coordinator CAS SOFTWARE AG is a German software company, commercial terms would need to be negotiated directly. The cloud-based Compliance-as-a-Service model suggests a subscription pricing approach.

Can this scale to handle enterprise-level data processing operations?

The toolkit was designed to support both intra- and inter-organisational processes at various scales. It was built by 11 partners across 4 countries with 7 industry players, suggesting it was tested against real-world business complexity. The cloud deployment model supports scaling.

Who owns the intellectual property and can I license this?

IP would be shared among the 11 consortium partners according to their grant agreement. CAS SOFTWARE AG as coordinator and lead industry partner is the most likely licensing contact. Specific IP terms are not publicly available from the project data.

Does this cover GDPR requirements beyond basic consent management?

Yes. The project explicitly addresses data subject rights, accountability, privacy by design, security enforcement, territorial scope, and unified data processing inventories. It goes well beyond consent to cover the full GDPR regulation lifecycle from process design to post-execution auditing.

How long would it take to integrate this into existing IT systems?

The project developed both a process discovery tool (that reads your existing system logs automatically) and a manual process specification option. Based on available project data, the toolkit was designed so that organisations with currently no privacy infrastructure can readily adopt these mechanisms.

Is there ongoing support or maintenance after the project ended?

The project closed in April 2021. CAS SOFTWARE AG continues as a commercial software company in Germany and may offer continued development or support. Based on available project data, no public post-project maintenance plan was disclosed.

Has this been validated in real business environments?

The project produced both initial and final prototypes for the compliance toolkit and the process re-engineering engine, totaling 4 demo deliverables out of 20 total. As an Innovation Action with 64% industry ratio in the consortium, real-world validation was a core requirement.

Consortium

Who built it

The BPR4GDPR consortium is strongly industry-oriented with 7 out of 11 partners (64%) coming from the private sector, complemented by 2 universities providing research depth. Led by CAS SOFTWARE AG, a well-established German software company, the consortium spans 4 countries (Germany, Greece, Italy, Netherlands) — all major EU markets with strong GDPR enforcement. The inclusion of 3 SMEs alongside larger industry players suggests the toolkit was designed and tested for organisations of different sizes. This industry-heavy composition is a positive signal: the results were shaped by companies that actually need to comply with GDPR, not just by academics theorizing about it.

CAS SOFTWARE AGCoordinator · DE
UNIVERSITA DEGLI STUDI DI ROMA TOR VERGATAparticipant · IT
ILEKTRONIKI DIAKYVERNISI KOINONIKIS ASFALISIS AEparticipant · EL
STUDIO PROFESSIONALE ASSOCIATO A BAKER & MCKENZIEparticipant · IT
SINGULARLOGIC PLIROFORIAKON SYSTIMATON KAI EFARMOGON PLIROFORIKISparticipant · EL
STEINBEIS BERATUNGSZENTREN GMBHparticipant · DE
TECHNISCHE UNIVERSITEIT EINDHOVENparticipant · NL

How to reach the team

CAS SOFTWARE AG is a German software company based in Karlsruhe. Their general contact information is publicly available on cas.de. The project coordinator can be reached through the company.

Order a report on this consortium See CAS SOFTWARE AG profile →

Next steps

Talk to the team behind this work.

Want to explore how this GDPR compliance toolkit could work for your organisation? SciTransfer can arrange a direct introduction to the development team and help assess fit for your specific compliance challenges.

Order a report on this topic More in Digital & ICT